Usage Fee Policy for all Missions On Wheels Assets
Effective 1/1/2022, Missions On Wheels (MOW) will begin assessing “usage fees” (fees) for all truck and trailer deployments, including disaster response, relief, and long-term recovery deployments. This has been a difficult decision for our organization. We have always worked to support disaster relief/recovery without taking funding from our partners and it is our hope to return to a “no-cost” model in the future. Between the pandemic and the economic shutdown that continues, and a drastic increase in the price of goods and materials required to carry out our mission, we have no choice but to assess fees to cover operational and transportation expenses going forward. The fee structure described below was determined by evaluating the for-profit market rate compared to actual expenses, and the ability to raise funds to cover necessary expenses and repairs during each phase.
DISASTER DEPLOYMENTS (See Schedule 1 & 2)
“Disaster Deployments” cover all deployments related to what is commonly known as “Response” or “Relief” phases of a disaster and typically do not exceed 120 consecutive days.
Fees for current government and non-government partners with a proven record of care for assets will be 5% of the average market value for similar, commercial rental equipment (Schedule 1).
Fees for new partners with fewer than three deployments, fees will be 10% of the average market value for similar, commercial rental equipment (Schedule 2).
Fees for transportation of assets will be assessed at $1.25 per loaded mile from pick up location to final destination. This will include delivery of the asset as well as recovery of the asset back to the point of origin or the next location.
LONG-TERM DISASTER RECOVERY (See Schedule 3)
Long-term disaster recovery is any single deployment lasting 16 consecutive weeks or longer.
Shower Trailer: Fees will be assessed at $5 per person per week.
Dorm Trailer: Fees will be assessed at $2 per person per week.
Bunkhouse Trailer: Fees will be assessed at $7 per person per week.
Fees for transportation of trailers will be assessed at $1.25 per loaded mile from pick up location to final destination. This will include delivery of the asset as well as recovery of the asset back to the point of origin or the next location.
NON-DISASTER DEPLOYMENTS (See Schedule 4)
Youth, Adult, or Mission camps that typically last two weeks or less
Fees for non-disaster-related deployments will be set at 30% of the average market value for similar, commercial rental equipment.
Transportation fees within 100 miles of the asset location are free of charge.
Transportation fees beyond 100 miles of the asset location will be assessed at $2.50 per loaded mile for delivery and pick up of the asset, with the first 100 miles free of charge.
In the event MOW receives grant funding for a supported disaster event or long-term disaster recovery, some or all fees may be waived and grant funding will be applied to cover expenses.
If sufficient donation funding has been received to support operations, some or all fees may be waived at the discretion of the Executive Director or Board of Directors. All donations designated for a disaster event will always be applied to cover operational expenses first.
If the supported operation provides an equal or greater value to MOW, some or all fees may be waived at the discretion of the Executive Director or Board of Directors. This includes showers and housing volunteers working on (repairing, building, improving) MOW assets or property.
If the supported operations can be funded through MOW general funds without significant financial hardship to MOW, AND the operation is vital to the wellbeing of the recipient of the operation being supported with MOW assets, the fees may be waived at the discretion of the Executive Director or Board of Directors.